External visitors

 

External visitors do not have a University card or University e-mail address when they first arrive in the Department.

Who is considered as a visitor- read here.

Only visitors who require access to Biochemistry facilities need to have their Right to work checked.

 

Please contact your Biochemistry host for relevant forms.

It is essential that your Biochemistry supervisor contacts Biochemistry Admin first (using the relevant form), for approval and to allow the workflow process to operate smoothly.

 

 


Failure to provide complete information or required documentation may delay your access to Biochemistry and/or its facilities.

More information for you and your supervisor before your arrival: University of Oxford VisitorsVisiting Oxford and this tab.

 

 

Typical day visitors include seminar speakers and meeting/event attendees. Seminar speakers are arranged by the various seminar series coordinators who will host the individual on the day of their seminar.

These visitors should primarily be accompanied and advised by a member of the department.


These visitors don’t need official approval unless they require facilities or payment:

If you require facilities from the department (e.g. card access, a desk), you will need to be recorded as a visitor.  This will mean minimal administration but does require an online form to be completed by your host as a record. This will also enable the department to provide facilities, not normally afforded to a day visitor. In this case, we will need a Right to Work check as well.


 

Parking in the science area is restricted. The Department only has a limited number of spaces available for allocation. Visitors are advised to have a space booked in advance of their visit and this should be arranged with the person who they are visiting. To do that, please contact reception: reception@bioch.ox.ac.uk, 01865 613200.

 

On arrival - Please report to the Main Building Reception. If required, Reception will contact your host.

 

During the visit - Please ask for a Visitor's pass (available at the Reception), which must be worn throughout the visit. If you have booked a parking space, you will also be issued with a parking permit which should be displayed on the dashboard and returned, together with your Visitor's pass, to Reception on leaving.

You must always be accompanied by your host in the department. We place a very high value on Health & Safety and we will ensure that your visit is a safe one. 

 

If you are an under/graduate student, please follow the Visiting student path (tab below).

 

Work Experience while at school:

A work experience placement is a great way for school pupils to find out about a potential career path. In Oxfordshire, most schools arrange work experience for their Year 10 or Year 12 Students. They will help you find a one or two-week placement. Sometimes you may have to seek out a placement yourself. If you are interested in work experience in our department, please contact us via workexperience@bioch.ox.ac.uk.

In the e-mail, please include the information regarding laboratory preference and your CV.

 

  • Your Biochemistry host will send you a form after the department has approved your visit.

Please note that we have to carry out a Right to Work check, even for school pupils on work experience, so you will be required to bring in your passport or birth certificate on the first day and go to see the Admin Assistant to have the document checked and copied. If you do not bring in a suitable document, we cannot allow you to stay.


Parking in the science area is restricted. The Department only has a limited number of spaces available for allocation. Visitors are advised to have a space booked in advance of their visit and this should be arranged with the person who they are visiting. To do that, please contact reception: reception@bioch.ox.ac.uk, 01865 613200.

 

On arrival - Please report to the Main Building Reception. If required, Reception will contact your host.

 

During the visit - Please ask for a Visitor's pass (available at the Reception), which must be worn throughout the visit. If you have booked a parking space, you will also be issued with a parking permit which should be displayed on the dashboard and returned, together with your Visitor's pass, to Reception on leaving.

You must always be accompanied by your host in the department. We place a very high value on Health & Safety and we will ensure that your visit is a safe one. 

 

Please contact your Biochemistry host for relevant forms.

The visitor will be requested to show their passport.

No access or ID cards will be issued.

Visitors will need to be escorted into buildings as required by the departmental host. Please contact Reception to receive a visitor pass for the required time period. Passes need to be worn at all times.


Parking in the science area is restricted. The Department only has a limited number of spaces available for allocation. Visitors are advised to have a space booked in advance of their visit and this should be arranged with the person who they are visiting. To do that, please contact reception: reception@bioch.ox.ac.uk, 01865 613200.

 

On arrival - Please report to the Main Building Reception. If required, Reception will contact your host.

 

During the visit - Please ask for a Visitor's pass (available at the Reception), which must be worn throughout the visit. If you have booked a parking space, you will also be issued with a parking permit which should be displayed on the dashboard and returned, together with your Visitor's pass, to Reception on leaving.

You must always be accompanied by your host in the department. We place a very high value on Health & Safety and we will ensure that your visit is a safe one. 

 

Read more

 

Overseas visitors requirements

 

Please contact your Biochemistry host for relevant forms.

The right to work check must be carried out by Biochemistry administration.

The visitor is required to contact Deputy Departmental Safety Officer to arrange a Safety Induction. 

 

 

 

Overseas visitors requirements

 

Please contact your Biochemistry host for relevant forms.

  • The right-to-work check must be carried out by the Biochemistry administration.
  • The visitor is required to contact Deputy Departmental Safety Officer to arrange a Safety Induction. 
  • In this case, a University card is requested. It acts as an entry card and IT access: ID card application form - for academic visitors.

 

You can read more about the information for Departmental academic visitors here.

 

Overseas visitors requirements


Bench Fees 
There are costs associated with hosting visitors such as the provision of space and IT facilities. For this reason, visitor hosts are asked to explore with the prospective longer-term visitor, whether there is funding available to cover these costs. For example, from a research grant.

The applicability and level of bench fees to be charged, by the department, should be discussed with Associate Head in advance of a visitor application being submitted.

Separate payment will be expected from all visitors for large volumes of photocopying or large items of postage.


Please always contact your departmental host prior to any action.

 

You should ALWAYS receive an official email from Departmental administration after your Visitor status approval, confirming access to the building. If you haven't received any information, please contact the HR team.

 

Please contact your Biochemistry host for relevant forms.

  • The right-to-work check must be carried out by the Biochemistry administration.
  • The visitor is required to contact Deputy Departmental Safety Officer to arrange a Safety Induction. 
  • In this case, a University card is requested. It acts as an entry card and IT access: ID card application form - for students.

 

You can read more about the information for student visitors here and here.

Overseas visitors requirements


 

It is becoming more common to have various types of student visitors to the department. There are different procedures and support provided depending on the level of student, duration of the visit, and fees paid.

You are encouraged to apply with as much notice as possible as the arrangements and approval process may take some time at busy points in the academic year and without all the arrangements in place your visit cannot be approved and commence.

Students visiting for less than one term (i.e. up to three months aligned with a university term) may be admitted to the department as a visiting student (via the normal visitor process) and no fee is charged; this is considered part of the contribution of the department to vitality of the biochemistry community.


The department expects students visiting for longer to register as Recognised Students. The university limits recognised student status to a stay of up to three terms (i.e. one year). Note in particular recognised student applications are processed via academic admin (so the normal visitor application form is not required) by submission to Graduate studies administrator via dgs@bioch.ox.ac.uk.

 

The principal difference between a visiting student and a recognised student is the level of services provided, notably in terms of supervision level, which represents a real cost to the department. 

 


Students on ‘stagiaires’ or other internships may be admitted as a visiting student. Such stays are normally limited to one term (i.e. up to 3 months aligned with a university term) and the individual is admitted through the visitor process, together with an internship agreement/contract (from the sending institution) authorised by both institutions. Some internship programmes mandate a visit duration of greater than 3 months, and in such cases the department will consider applications for (the mandated minimum period) up to a maximum visit of 5 months, where the visit should then coincide with the summer term (and hence longer vacation associated with that term). Internship applications must be supported by a member of academic faculty and include a short research plan outlining both the benefit to the student and the department.


 

Please always contact your departmental host prior to any action.

 

You should ALWAYS receive an official email from Departmental administration after your Visitor status approval, confirming access to the building. If you haven't received any information, please contact the HR team.


 

Template of a letter that is provided by Departmental Supervisor:

 

It is important that every approved external visitor sees a member of the HR team or the Admin Assistant to show their passport/visa ON THE DAY OF THEIR ARRIVAL in the Department to verify their status in the UK.

 

 

More information about Right-to-work can be found additionally on step by step guide to the Employer Checking Service

 

We kindly ask you to deliver all completed forms at least six weeks before the planned arrival, to allow completion of the approval procedure.
 

Please always contact your departmental host prior to any action.

 

You should ALWAYS receive an official email from Departmental administration after your Visitor status approval, confirming access to the building. If you haven't received any information, please contact the HR team.

 

If you have been approved as a visitor by our Department, please remember that the  Health and Safety form needs to be completed/signed by both the sponsor/host and the visitor. The form must be taken to Deputy Departmental Safety Officer (DDSO) on the day of arrival so that he can give you a Health and Safety induction. Please make an appointment with DDSO in advance.

 

No work of any kind must be carried out in the department until after the visitor has undergone H&S induction.

 

  Visitors who are using our facilities must go through two Health and Safety Inductions:

  one with DDSO where you discuss your individual projects and risks (BEFORE you start in the lab, please arrange this appointment directly with DDSO),

  and another 'General' safety induction (please contact the safety office regarding dates) for anyone staying longer than 2 weeks.

If you are working in the New Biochemistry Building but are not employed by the Department of Biochemistry, please contact the Reception Team for Induction and SharePoint access.